All foreign nationals intending to stay in Japan for longer than 3 months must register their place of residence in Japan at the ward office of their place of residence within 14 days of moving in.
After receiving the registration preparation package at your dormitory or the Student Affairs Division, you have to fill in all the necessary documents specified in the "What to bring" section below. Please closely look at the enclosed sample and complete them before you visit the ward office.
Visit the ward office during the recommended office hours: AM9:00 to PM12:00 or PM1:00 to PM4:00, Monday - Friday. Ward offices are closed on Saturday, Sunday and national holidays. (Mondays and days after holidays will be crowded.)
Please also check out this instruction video before visiting the ward office.
What to bring:
| Degree-Seeking Students who moved into a dormitory or apartment in the same month as the enrollment (April/October) |
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|---|---|
| Degree-Seeking Students who moved into a dormitory or apartment before the month of enrollment (March/September) |
*You will need to visit the ward office once again and submit "Application for NP Contribution Special Payment System for Students" (Blue form) after receiving your Student ID Card. |
| Non-Degree-Seeking Students |
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Resister your residency (your address in Japan). You must keep the "Resident Registration Code Notification" that will be delivered to your home later.
Apply for National Health Insurance (compulsory). Make a note of your name as written in KATAKANA, as that will be used for all future administrative procedures.
Click here for more details.
International students who are 20 years old or older must enroll in the National Pension System. Please apply for an exemption from pension payments at the same time as when you enroll. At the same time as enrolling in the National Pension System, Degree-seeking students should apply for a "Special Payment System for Students (Gakusei Nofu Tokurei)" and Non-Degree-seeking student should apply for a "National Pension Contribution Exemption / Payment Postponement (Nofu Menjo)".
Click here for more details.
| Dormitory | Ward office |
|---|---|
| International Residence Higashiyama | Chikusa Ward Office (Temporary Office) |
| International Ohmeikan | Showa Ward Office Address: 3-19 Ayuchidori, Showa-ward Located just outside the Exit #8 of Gokiso Station on the Sakuradori or Tsurumai subway line. |
| International Residence Yamate North & South | |
| Ishida Memorial International Residence Myoken | |
| International Residence Daiko | Higashi Ward Office Address: 1-7-74 Tsutsui, Higashi-ward 15-minute walk from Exit #1 of Kurumamichi Station on the Sakuradori subway line or 1-minute walk from Higashi-Kuyakusho Bus Stop by city bus |